Want to start a remote notary business online but are unsure where to begin? You are in the right place. In today’s digital-first world, people handle everything from shopping to signing legal contracts from their phones. 

That shift means there’s a massive opportunity for remote notary professionals who help clients notarise documents legally over video. If you’re looking for a flexible, low-cost business idea you can do from home, learning how to start a remote notary business online could be your next smart move.

Let’s break it all down, no fluff, just actionable steps.

Understanding the Role of a Notary Public

The state appoints A notary public as an impartial witness when documents are signed. Your job is to verify the identity of the signers, ensure they’re signing willingly, and confirm they understand the document.

You’ll see notaries involved in:

• Real estate closings
• Wills and trusts
• Power of attorney documents
• Loan applications
• Legal affidavits

The Rise of Remote Notarization

Since the pandemic, many states have passed laws allowing Remote Online Notarization (RON). RON lets you notarise documents through secure video calls. The best part? Clients don’t need to visit your office; you can work with people from different parts of your state or even the country (depending on local laws).

This trend makes now a perfect time to start a remote notary business online.

Step-by-Step Guide to Starting Your Remote Notary Business

Step 1: Know Your State’s Notary Laws

First things first: every state has its own rules. Some fully support remote notarization, while others have limitations.

• Get Your Notary Commission: Usually requires an application, background check, short course, and a small fee.
• Check RON (Remote Online Notarization) Laws: Visit your Secretary of State’s site to see if your state allows it.
• Understand the Tech Requirements: Some states require specific software that includes identity verification and session recording.

Step 2: Get Certified and Gather Your Tools

To start a remote notary business online, one must be certified and complete additional RON training.

Tools You’ll Need:

• A good webcam and microphone
• High-speed internet
• Secure video software (Zoom, BlueNotary)
• Digital signature tools (DocuSign, Notarise, SIGNiX)
• Cloud storage (Google Drive, Dropbox with encryption)

Step 3: Set Up Your Business

Like any business, you’ll need these things organised legally and financially.

• Pick a Business Name: Something clear, like “Reliable Online Notary.”
• Register Your Business: You must be registered as an LLC or a business license.
• Determine Your Rates: Based on the service, Typical fees for remote notaries are between $25 and $100.
• Set Up Payment Methods: Use Stripe, PayPal, Zelle, Wise, or whatever is easy for your clients.

Step 4: Build Your Online Presence

Your future clients are looking online; ensure they can discover you!

• Create a Website: Include a booking calendar, rates, services, and an FAQ section.
• Buy a Relevant Domain Name: Keep it simple and related to notary services.
• Use SEO: Naturally include keywords like “start a remote notary business online” and “online notary near me.”
• Start a Blog: Share tips, notary news, and document how-tos to attract search traffic.

Step 5: Market Your Remote Notary Services

If you don’t advertise that you exist, no one will be able to hire you.

Marketing Ideas:

• Run Google Ads targeting terms like “online notary service”
• Post on Instagram, LinkedIn, and Facebook regularly
• Join local business networking groups.
• Reach out to realtors, attorneys, and lenders who often need notarization.

Step 6: Deliver Top-Notch Customer Service

Repeat clients and referrals will grow your business faster than any ad.

• Be Punctual: Show up on time and be prepared for each call.
• Communicate Clearly: Let clients know what to expect before and after each session.
• Ask for Reviews: Positive feedback builds credibility and trust.

Step 7: Stay Compliant

Always stay on top of rules and requirements to run your business smoothly.

• Track Changes: Laws change. Follow notary associations and state announcements.
• Keep Records: Maintain a digital journal of each notarization for your protection.
• Renew On Time: Mark your calendar with your commission’s expiration date.

Common Challenges and How to Handle Them

Tech Troubles? Test your setup before every appointment.

Sceptical Clients? Use verified platforms and display your certifications.

Low Demand? Boost your visibility through marketing and partnerships with professionals who need notary services regularly.

Why Start a Remote Notary Business Online?

• 💻 Work from Anywhere – All you need is Wi-Fi and a laptop
• 💵 Low Startup Costs – Most tools and training cost less than $500
• 📈 Growing Demand – More businesses and clients prefer remote notarization
• ⏱ Flexible Schedule – Take on clients when it suits you

Recommended Tools & Resources

Notary Platforms:

• BlueNotary
• OneNotary
• Notarize

Training & Certification:

• National Notary Association (NNA)
• Your state’s official notary training program

Business Tools:

• Calendly (for bookings)
• Canva (for flyers and social posts)
• QuickBooks (for finances and taxes)

Conclusion

If you’re ready to begin a remote notary business online, now’s the time. The market is expanding, and the software is more readily available than ever. 

You can start by investing time and money to establish a flexible and lucrative home business.

Just follow these steps, stay compliant, and show up with a professional, helpful attitude. Your new career as a remote notary can be both rewarding and empowering, one digital stamp at a time.

FAQs

1. What are the advantages of remote notarization?

It’s convenient, fast, and accessible to more clients than in-person services.

2. Is remote notarization legal in every state?

No. Over 40 states allow RON, but check your state’s current regulations.

3. How much can I earn with a remote notary business?

Most notaries earn $25–$75 per session, with potential for multiple sessions daily.

4. Do I need insurance?

Not always, but Errors & Omissions (E&O) insurance is strongly recommended.

5. Can I serve clients in other states?

Sometimes. It depends on your state laws, and RON authorisation check locally.